JAXPORT is now accepting applications for the following position:
Administrative Intern (Marketing) - JAXPORT
Please apply by 5:00 p.m. Friday, April 11, 2025.
JOB SUMMARY
The Administrative Intern will provide essential administrative support to JAXPORT's Sales and Marketing department. This role will serve as the primary point of contact for incoming inquiries via phone, email and website, ensuring efficient and professional communication. The intern will also assist with data management, meeting coordination, and general administrative tasks. This internship offers valuable hands-on experience in a fast-paced sales and marketing environment, with opportunities to develop strong organizational and communication skills.
ESSENTIAL FUNCTIONS
- Answer all incoming calls to the main JAXPORT telephone line and respond to email inquiries from the general JAXPORT email address (info@jaxport.com). Answer inquiries submitted through JAXPORT.com, directing inquiries to the appropriate personnel.
- Assist in the scheduling and administrative tasks related to customer meetings and Port tours.
- Maintain and update the Sales & Marketing contact database using software such as Salesforce, ensuring data accuracy.
- Provide general administrative support as assigned, including but not limited to filing, copying and preparing presentations and documents.
- Offer assistance and backup support to other staff as needed, contributing to the overall efficiency of the department.
- Communicate effectively with internal and external stakeholders via phone, email and in person, maintaining a professional and courteous demeanor.
- Prioritize and manage multiple tasks effectively, meeting deadlines and ensuring accuracy in all work.
DIRECT REPORTS
This position does not supervise employees.
OTHER DUTIES:
Performs other administrative and related functions, as assigned and dictated by department needs.
Maintains files for record retention programs, in accordance with the department, JAXPORT, and other applicable laws and regulations.
License/Certifications: N/A
Knowledge:
- Basic to intermediate Microsoft Office Suite required.
Skills Required:
- High level of professionalism and resourcefulness.
- Highly organized, strong analytical and research skills.
Travel: Minimal to none.
Other Requirements:
- Must be able to obtain and maintain a Transportation Workers Identification Credential (TWIC) during employment.
Physical Requirements: Click here.
Working Conditions:
Relatively free from unpleasant environmental conditions or hazards. Office environment or local travel for meetings or functions.
- High School diploma or equivalent required.
- Academic Major Junior/Senior Undergraduate or Graduate in Business, Marketing, Transportation & Logistics, or International Business required.
JAXPORT will make reasonable accommodations in compliance with the Americans with Disabilities Act.
AN EO/EA, ADA AND VETERANS PREFERENCE EMPLOYER
